Team managers

Step 1 of 18 Get the app and sign in

Get the Royals app

On Android, open Google Play, search Essendon Royals SC and tap Install. On an iPhone, open Safari (not Chrome) and go to app.essendonroyals.com.au. Tap Share, then Add to Home Screen, then Add, and open Royals from your Home Screen.

What you'll see: the Essendon Royals SC app in Google Play, with the club crest.

The App Store version is on its way. When it arrives there is nothing to redo: your account carries across. Notifications on an iPhone only work when the app was added from Safari and opened from the Home Screen icon.

Step 2 of 18 Get the app and sign in

Sign in with the email the club invited

The club adds you to your team by email. Open the app, go to Sign in, enter that email and tap the button to get a code.

What you'll see: the sign-in screen with your email filled in.

Use the same email the club has for you, or the app will not find your team.

Step 3 of 18 Get the app and sign in

Type the 6-digit code

Tap the link in your email, or type the 6-digit code from it and tap Sign in with code.

What you'll see: "Check your email" and a box for the code.

Step 4 of 18 Get the app and sign in

Find your team

Open the menu (three lines, top right). Your team is under My team hub, and Coaches' hub is there too.

What you'll see: the menu with your team and the Coaches' hub.

Asked to manage a team but no invite yet? Sign up in the app, choose Team Manager and pick the team. The club approves it.

Step 5 of 18 Get the app and sign in

Check your role

In Settings, your account card shows Team Manager and the teams you're on.

What you'll see: your name, email and the Team Manager badge.

Step 6 of 18 Your team hub

Your team hub

The hub opens on Notices. The tabs along the top are Availability, Schedule, Notices and Roster, and Push to team is in the header.

What you'll see: the hub with "Team Manager" under your name.

Step 7 of 18 Your team hub

Roster and approvals

Tap Roster for the team code and everyone on the team. Approve each family that joins with the code: tick to approve, cross to decline.

What you'll see: the team code card and the roster.

Only approve people you know belong to your team. The roster, with emails, is for coaches and team managers only.

Step 8 of 18 Your team hub

Post a notice and ask for Got it

Tap Notices, then Post a notice. Write a title and the details. Tick Ask for a Got it to see who has read it. Send a notification to the team as well is on unless you untick it.

What you'll see: the notice form with the Got it and notification boxes.

Notices expire after 30 days. A notification sent with a notice counts towards your 5 a week.

Step 9 of 18 Your team hub

See who has read it

Under the notice, tap the count to see who has tapped Got it and who is still to read it.

What you'll see: the count, such as "0 of 1 got it", opening to Got it and Still to read.

Step 10 of 18 Your team hub

Send a quick notification

Tap Push to team. Choose who it goes to (Everyone, Parents or Staff on a junior team), write a heading and details, and tap Send push. Your team can send 5 a week, shared between all its coaches and team managers.

What you'll see: the send options and your message. The red line at the bottom only appears in our practice copy of the app. You will not see it.

Cancelling a session always notifies the team, even after you have used your 5 for the week.

Step 11 of 18 Sessions and attendance

Your weekly sessions

Tap Schedule to see your weekly training. The app sends families a reminder the day before, and everyone is counted as in unless they say otherwise.

What you'll see: each weekly session with its next date and "Everyone is in unless they say otherwise".

To change your weekly nights, run the team setup again.

Step 12 of 18 Sessions and attendance

Add a one-off event

Tap Add session. Enter a title, pick the type, date, time and venue. Choose Ask everyone to RSVP if you need an answer from each family, and tick Remind the team the day before for a reminder. Tap Save.

What you'll see: the event form with the two RSVP choices.

Step 13 of 18 Sessions and attendance

See who is coming

Tap Availability, then Squad on any session to see each person's answer and note.

What you'll see: each family's answer, such as Out, with their note.

Notes are for availability only. If a family puts medical details in a note, follow it up with them directly.

Step 14 of 18 Sessions and attendance

Nudge, then mark the register

If people have not answered, tap Nudge to remind just them (2 per session, not part of your weekly 5). On the day, tap Mark the register for this session.

What you'll see: the session's counts and the register button.

Step 15 of 18 Sessions and attendance

Tap names to mark who was there

Tap each name to switch between there and not there, then Save. It starts from what people answered, so it is usually a quick check.

What you'll see: the register with each person's name.

Season attendance on the Roster tab only counts sessions you have marked.

Step 16 of 18 Coaches' hub

Resources from the club

Open the menu and tap Coaches' hub. Resources has session plans, club policies, forms, match-day information and ground codes.

What you'll see: the resources list with a search box and categories.

Coaches' hub is for coaches, team managers and the football department only.

Step 17 of 18 Coaches' hub

The coach directory

Directory lists every coach and team manager with email and phone, plus the football department.

What you'll see: names grouped by team, with email and call buttons.

These details are for coaching business only. Please don't share them outside the club.

Step 18 of 18 Coaches' hub

Notices from the football department

From the TD shows notices meant for coaches and team managers, such as meeting times.

What you'll see: the latest staff notice.